What about a good agenda!
As ameeting organizerYou want to ensure the success of your conference or seminar. Brainstorming, role playing, team building...
Before implementing activities designed to attract participants' attention or enhance the cohesion of your teamIf you are not satisfied with your agenda, you should allow time for reflection.
Like a store window, it must make people want to enter your room and indicate what they will find there. Don't forget that behind a successful meeting is always a good agenda!
I/ Set the scene with a clear title
Would you read a novel without a title? Certainly not. An agenda without a title has the same effect: it puts you off and makes you not want to read the rest. So consider inserting a title.
No need to draw on your imagination, sobriety is preferred in this kind of exercise. Your title must be easily readable and understood by everyone.
III/ Announce the objective of your meeting
Consider summarizing the purpose of the meeting. This preamble is essential because it will save you time and allow participants to better prepare themselves.
Place it just below the basic information, preferably in bold, so that it is clearly visible.
IV/ Plan the time needed for each intervention
If your meeting is going to have special guests, allow them enough time to speak so that their contribution has the desired effect.
Discuss the time commitment with each of them in advance of your meeting, enough time to organize your schedule around their responses.
Allow a few extra minutes for discussion between speakers and participants. They are often very beneficial, and it would be a shame to have to interrupt them.
II/ Don't neglect basic information
Where? When? Who? The answers to these three questions should be included in the header, just below the title.
You can introduce them by the following mentions: "Date and time", "Place", "Participants" and "Speakers/Special guests".)
IV/ Planning: neither too short nor too detailed
There are three main elements that should be included in your schedule: the topic of discussion, the start and end time of the topic, and the names of the speakers. Create your headings by skipping a line between each topic.
Feel free to add a bulleted list under the headings that may raise some doubts.
VI/ Send your agenda at the right time
There is no need to send out your agenda a month before your meeting. Attendees will likely have other events to attend before the one you're hosting, and yours won't be high on their priority list.
Don't wait until the day before, either, or you'll have unprepared participants who haven't even had time to read the agenda. It is generally advisable to send it a week before the meeting.