The 7 keys to a dynamic meeting
Making your meeting effective is not an easy task.
Once the practical aspects have been taken care of (choice of room, agenda, participants...), everything remains to be done. Here are some professional tips to keep your participants' attention and make them want to come back for the next session.
1 - Get to the heart of the matter right away.
After an initial reminder of the objectives, it is preferable to start the meeting with the most sensitive or complex subjects. In addition to the fact that the attention is stronger at the beginning of the meeting, this approach encourages the involvement of the members.
2 - Move the staging
If meetings are held regularly, it is useful to modify the arrangements: disturb the agenda, use new media such as video-conferencing or call in a surprise speaker, etc. Breaking the routine triggers curiosity and boosts attention.
3 - Create a relaxed atmosphere
Not everyone is equally comfortable expressing themselves in front of an audience. It is therefore important that the climate created is not too strict. A humorous welcome and a touch of casualness in the dress are ingredients that help to build confidence without compromising concentration.
4 - Taking the role of facilitator to heart
As the meeting's leader, the facilitator defines the rules to lead the group towards the set objectives. He or she is careful to strike the right balance between leadership and participation, and must ensure that everyone has the opportunity to speak, using the following tools: the questioning game, the round table discussion, and the debate follow-up. .... He or she is also there to calm things down, ease tensions and even manage conflicts.
5 - Adopt the right postures
Body attitudes, especially of the facilitatorThe use of body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language, body language Standing up and walking around, looking at each member, modulating your voice by varying the rhythm of your phrasing, etc., the combination of different gestures helps to give the meeting a punch.
6 - Establishing a fruitful dialogue
A good meeting should be participatory. There are various techniques to promote balanced and fruitful exchanges. For example, the talking stick, which allows everyone to speak in turn. Another tool is the individual discussion booklet. Given at the beginning of the meeting, it gives the right to express oneself strictly per subject (1 to 5 minutes). These tools prevent one or two members from monopolising the floor.
7 - Boosting participants' creativity
The environment of a meeting must be flexible for ideas to flow. To stimulate the creative qualities of the participants, several devices have proven their worth: letting people stand up, write or draw; taking the group outside (an unexpected change that stimulates the mind); using games... Through these playful actions, some people turn out to be real forces of proposal.