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Choose the right layout for a successful meeting!
You have been preparing for your next meeting for several weeks to strengthen the cohesion of your team.
You have found the perfect place, sent theagenda to the participants and fine-tune your presentation.
What about thelayout of your meeting room ? Round or rectangular table, U-shaped room, theatre room, classroom...
What configuration should I use?
Round Table
Do you know why King Arthur gathered his knights around a round table? So that each of them could be at equal distance from the Grail. The round table is the ideal setting if you want to be on the same level as your participants. It reminds them that teamwork is more important than individuality. In addition, the round table encourages discussion and brainstorming.
The theatre hall
The theatre room is composed of several rows of chairs facing the presenter or speaker. This configuration is often used for seminars or the product launchesWhen you want to put a person or an object in the spotlight. It allows to place many chairs and to optimize the space if the participants are numerous, but the exchanges are limited.
The U-shaped table
This arrangement is possible if you are organizing a meeting with a group of about thirty people. Neither too formal nor too academic, the U-shaped table is very appreciated by the participants, offering good visibility while maintaining a certain distance. However, the use of space is far from optimal, and this arrangement is not always possible in small rooms. The U-shaped table is an excellent choice for lively presentations.
The classroom
The classroom may make you smile at first sight because of its school aspect. Nevertheless, this arrangement is ideal for exams, presentations and pair work. Participants have a clear view of the speaker and can take their notes comfortably. Remember to leave a central aisle. This way, you will be able to go towards the group during your presentation and follow the progress of their work if you plan to hold workshops.
Rectangular table
This configuration, very classical, is very used by the steering committees and the boards of directors. You can also opt for this arrangement for small groups of less than ten people.
The advantage of the rectangular table is that there is a centre, and the person in the centre draws the attention of the other participants.
In addition, chairs placed opposite each other also encourage interaction. The main disadvantage of the rectangular table is that it is difficult for people at either end to communicate.
